Three Simple AI Wins Every Company Can Implement Today
7 min read
·
Oct 20, 2025
AI transformation often sounds complex. For many companies, it feels like a multi-year journey filled with uncertainty and cost. But the reality is that meaningful impact can start with a few simple steps.
During a conversation with a private equity operating partner, we discussed how one of their portfolio companies was beginning its AI adoption. The goal was not to redesign everything at once. It was to identify practical, repeatable wins.
Here are three actions any organization can take today to see immediate results.
1. Use AI Notetakers in Every Meeting
Mandate that every meeting includes an AI notetaker. Tools like Fireflies, Fathom, or Otter make this easy to roll out.
This single change produces instant benefits:
Meetings become more efficient.
Notes are accurate and searchable.
Key decisions and follow-ups no longer depend on memory.
AI notetakers free people to focus on discussion, not documentation. They also create a consistent record that compounds value over time. When multiple teams use the same system, institutional knowledge becomes easier to access and share.
2. Set Up ChatGPT Enterprise
Providing teams with secure access to ChatGPT Enterprise is one of the fastest ways to raise productivity.
With privacy controls and organization-wide management, it gives employees a safe environment to experiment with AI. They can summarize research, draft communication, or explore ideas without risking sensitive data.
Enterprise setup also builds confidence. Once employees see that AI tools are secure and sanctioned, they start finding new ways to apply them. That is when adoption moves from curiosity to habit.
3. Train Teams to Prompt Well
The gap between basic and effective AI use often comes down to prompting. A single training session can close that gap.
Teach employees:
How to frame clear questions
How to provide structured context
How to iterate toward better results
Show real examples from within the company. Demonstrate how prompt quality changes the output. Practical training makes AI use feel concrete and useful.
Insight
Prompting is a skill. Once teams understand how to guide the model, their results improve fast.
Why Small Wins Matter
Starting small helps organizations see value early. These early successes build trust and make leadership more willing to expand AI use.
Each win compounds. One company uses AI notes. Then ten portfolio companies adopt it. Soon, patterns emerge across the group. Leadership gains visibility, efficiency increases, and collaboration improves.
This is how transformation begins—small, consistent steps that scale.
Getting Started This Week
Choose one AI notetaker and deploy it company-wide.
Set up ChatGPT Enterprise accounts for your team.
Schedule a one-hour AI prompting workshop with internal or external support.
Track the first month of adoption and gather feedback.
Document results and replicate the rollout across your next portfolio company.
Closing Thought
AI adoption does not need to start with complex systems. It starts with habits. When companies focus on small, clear wins, the impact grows fast and spreads naturally.
The foundation is simple tools, shared knowledge, and consistent application. Once that foundation is in place, the larger opportunities will reveal themselves.
